Reflection Time: The Powerful Process for Full Potential

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As an Executive Director, your time is at a premium. So as we begin January and enter the final quarter of your year, it is time to take a short time out for some personal reflection. While this may seem like a frivolous suggestion, it’s an opportunity for you to stop, reflect and plan the next steps for your organization’s success.

Set aside 3 hours for an offsite reflection process. Choose a time during the week when you are least likely to be interrupted. Then find a location that fits the budget of your organization, it is best if it’s not a normal meeting place as it will allow you to review things in a different light. All you need is a pen, journal/notebook and a comfortable place you can focus on that is away from your work. Shut off your cell phone and let everyone know you are unreachable for the 3 hour period.

Make or order yourself a nice cup of tea or coffee and reflect on these areas:

1.  What are the Objectives for the current year? 

In what areas are you surpassing each of your organization’s objectives, or simply meeting it or not on target to meet it? What factors are creating the successes? What are the barriers that still need to be overcome? Are these objectives still relevant to the current situation?

How are you personally leading, showing up and responding to these? How might you be even more effective in these areas?

2.  What are the Biggest Wins of the year? 

Again, what lead to these successes? What were the key components and players that enabled these outcomes to be achieved?

Next, look below the surface of this to identify the team members that played a role in getting these results. Set aside time this week to write out personal thank you cards to each person.

3.  What were our Biggest Challenges of the year?

Look at the stuck points that have arisen. What created these challenges?  Are there any over-arching themes? What do we need to find different solutions for? What can you learn from this information going forward?

4.  How might you apply the above learnings to achieve the best results for your last quarter?

5.  What do you need to stop doing to be most effective in the upcoming quarter and for the remainder of the calendar year?


During each question, think of your personal leadership, and the leadership of each level of your organization. Now, once you have your reflections, you can do a similar process in your next leadership team meeting. And then they can do the process with their team and so on.

Engaging in self-reflective practice can uncover the gems of success and the hidden barriers to reaching your agency’s potential.

Of course, if you wish that you could have an Executive Coach to facilitate this session with either you or your team, please connect with me today.

Contact me now!